UNION PARTICIPATION


1. PARTICIPATION IN DAILY VIDEOS

2. PARTICIPATION IN MINI AUDITORIUM

  • Each Union will have up to 40 minutes available in the mini auditorium on the same day as their exhibition, to share an engaging program that includes general information about their territory (data, testimonies, interviews, videos, etc.)
  • Each union program will be introduced by one or two presenters assigned by IADComm
  • The coordinators of the unions will host the 40 minute program.

3. PARTICIPATION IN EXHIBITION MODULES


EACH UNION WILL HAVE AT THEIR DISPOSAL:

  • A 20 x 20 ft. space to showcase traditional costumes, banners, etc., during the day.

  • A 50-inch TV to use as they see fit. This can include a graphic with the union’s name, videos showing typical scenes from their country, reports, church activity highlights from their territory, etc. Each union must bring their own computer with an HDMI output.

  • An 8-foot table to display crafts, souvenirs, etc.

EACH UNION MUST ENSURE:

  • Sufficient personnel from their union wearing traditional attire during the assigned hours (see schedule).

  • Souvenirs to distribute to visitors throughout the day.

  • Decorative items such as crafts, banners, or standing displays. These must be self-supporting, meaning they must stand on their own with an integrated base or structure. Hanging banners that need to be attached to the ceiling, walls, or other structures are not allowed.



IMPORTANT NOTES:
  • Only carry-on type items are allowed—that is, items that can be easily transported by one person without the need for assistance or additional equipment.
  • Large boxes, bulky suitcases, or structures requiring special transport will not be permitted. This applies to both setup and takedown.
  • The sale of materials or promotional items is not allowed.
  • Music or loud sounds are not permitted.
  • Please keep your area tidy throughout the day.
  • At the end of the day, make sure to leave the module clean, just as you received it.
  • Check the Union Schedule in the right-hand column of this page.

Union Schedule

Exhibition Guidelines

  1. Constant presence
    Maintain continuous presence at the booth during the entire exhibition schedule. Do not leave the space unattended at any time.
  2. Interaction with visitors
    Treat each visitor with respect, courtesy, and kindness, always maintaining a professional attitude.
  3. Professional attire
    Staff should dress professionally, ideally wearing the visual identity of their institution. Personal appearance is part of the institutional image.
  4. Food
    Eating is not allowed inside the booth space, as it affects the professional image and cleanliness of the area. Meal breaks should be taken outside the exhibition area. Offering food or drinks to visitors is not permitted. Only symbolic gifts such as traditional or representative candies are allowed, provided they are properly packaged and labeled, and presented hygienically.
  5. Exclusive Use of Booth and Badges
    The assigned space and identification badges are for the exclusive use of the registered exhibitor. Booths may not be lent to other exhibitors, nor should representatives from other stands use your space. Badges must not be transferred to third parties.
  6. Space limits
    Do not place items that block or intrude into common aisles. All materials, furniture, and staff must remain within the designated boundaries of your booth to ensure proper visitor flow.
  7. Materials
    Informational and promotional materials should be kept neat and well-arranged. Avoid cluttering the table and restock only as needed. Do not leave boxes, bags, or packaging in plain sight. Any extra material should be stored in an external storage area or discreet space.
  8. Technology
    Ensure all electronic devices are working properly. Equipment should be clean, and the area free from visible or tangled cables.
  9. Electricity
    Make sure to order the necessary power outlets in advance directly from the authorized provider. Do not overload a single outlet with multiple devices or share outlets with other booths. It is strictly prohibited to run cables or extensions into other spaces. Safe and orderly use of electricity is essential to prevent accidents and maintain the visual appeal of the space.